Executive Assistant Jobs in USA | Lilly’s Fresh Pasta Career

POSITION SUMMARY

The Executive Assistant directly supports the CEO (Antonio D’Alelio) through a variety of administrative duties, executive projects, and multi-department teams. These responsibilities include managing the executive’s calendars and extensive travel schedules, daily monitoring the executive’s email inbox, directly responding to clients (within prescribed limits) on behalf of the executive, submitting expense reports, designing materials and presentations for meetings, storing digital files in appropriate locations, and more. He/she will attend the executive’s meetings, record and publish polished notes, communicate meeting action items with appropriate parties, and track action items to ensure completion. At times, the Executive Assistant may be requested to support the executive in personal tasks such as ordering coffee and picking up dry cleaning.

The position is a direct extension of the executive and carries immense responsibility to represent each executive with poise, professionalism, and a friendly disposition at all times. To succeed in this role, the Executive Assistant should have excellent time management and remarkable communication skills (written and verbal), as they’ll collaborate with various internal teams to deliver exceptional results on extremely tight deadlines. He/she takes responsibility for the executive’s relationships with clients, fostering genuine relationships and inspiring trust in the organization through texts, phone calls, emails, meetings, private coaching sessions, and interactions at events.

The Executive Assistant is highly independent. He/she possesses a sharp attention to detail, an exceptional aptitude for overcoming roadblocks and finding solutions, and the ability to prioritize his/her workload in a fast-paced and ambiguous environment. The Executive Assistant eagerly seeks answers, is not afraid to teach himself/herself new skills, and manages projects with minimal guidance.

Similar job titles include Senior Administrative Assistant, Executive Secretary, C-Suite Assistant

 

ABOUT THE COMPANY AND OUR CEO

Antonio has been working by his mother Lilly’s side supporting the pasta business since he was just 11 years old. He expanded his culinary knowledge beyond the pasta universe by attending Cambridge Culinary Institute but always knew his true calling was building his family’s legacy and bringing value to Lilly’s dedicated customers. Under Antonio’s leadership, the company has pursued some of its boldest new avenues. In 1999, Antonio began an ambitious project: a multi-unit, quick-serve franchise featuring his family’s famous pasta and a “build-your-own” ordering process. He opened seven successful locations but soon sold his franchise to pivot back to the community that built Lilly’s backbone: food service operators. In 2010, Antonio piloted a major step that would reshape the company for years to come: they forayed into broad line distribution, fueling a wave of exponential growth. The harder Lilly works on building the company’s heart, the harder Antonio pushes to expand it; his adulthood has consisted of countless unbroken years making Pasta, fixing machines, on the road building sales, making deliveries, and doing just about anything else that needs to be done.

He has always had his eyes set on the future, and since finally adopting ownership of the company in 2017, he has been determined to grow and forge Lilly’s into a national brand, that would transform America into the #1 country in the world for pasta consumption. Antonio’s passion is truly infectious; nothing brings him joy like sharing his family’s hard work and seeing customers and partners across the country find success with Lilly’s Fresh pasta. To him, his role has Always been about sales numbers and building relationships while sharing a dream with other passionate people by doing anything and everything you can to support them to succeed.

Lilly’s Fresh Pasta is a gourmet fresh pasta company that specializes in homemade fresh pasta, ravioli, tortellini, tortelloni, and gnocchi. Our products are always fresh or blast frozen, never pre-cooked, and made from 100% semolina flour. We have been proud to supply New England’s finest restaurants with our fresh pasta products since 1986.

PERFORMANCE OBJECTIVES

  • Ensure all administrative responsibilities (as detailed above) are fully executed with the utmost attention to detail, efficiency, and within deadlines.
  • Executive expense reporting
  • Represent the executives and Lilly’s Fresh Pasta with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization.
  • Guard each executive’s time and access as a gatekeeper, determining which meeting requests to approve or deny—in alignment with the executives’ priorities and the organization’s goals.
  • Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward.
  • Display superior cross-functional collaboration skills: analytical mindset, resourcefulness, team orientation, and clear communication.
  • Leverage Lilly’s Platforms, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed.
  • Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals.
  • Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities.
  • Inform the administrative team lead and executives of any foreseen roadblocks or delays.
  • Exhibit a “can-do,” positive attitude at all times.

KEY COMPETENCIES

  • Proven experience in storing and retrieving digital files, maintaining databases, managing multiple calendars, scheduling travel, monitoring multiple email inboxes, recording notes, and designing meeting materials.
  • Excellence in organization, planning, problem solving, and effective management of resources.
  • Superior communication skills, both written and verbal. Include the ability to draft responses on behalf of the executives with all attempts made to retain the executive’s voice and tone.
  • Aptitude for building relationships with professionals at all levels of the organization and with clients, both in-person and remotely.
  • Ability to collaborate with other team members while working under pressure and while considering the perspectives of multiple personalities.
  • Resolve any issues or problems presented by clients or staff, including addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes.
  • Ability to look at things from different angles and ask questions to seek a better understanding.
  • Desire for continuous improvement and eagerness for learning new skills (often self-taught)
  • Swift adaptability to changes in process and priorities.
  • Self-starter who is working independently and with minimal supervision.
  • Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail.
  • Ability to maintain poise, professionalism, and positivity at all times.
  • Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects.
  • The ideal candidate will possess a willingness to respond to texts, emails, and calls from executives, staff, and clients outside of standard office hours.
  • Must possess a valid/active driver’s license and a functioning vehicle.

EDUCATION AND EXPERIENCE

  • Bachelor’s Degree in a business-related field preferred.
  • A high-level overview of operations, marketing, human resources, and finance activities is preferred.
  • 3 years of work experience as an Executive Assistant or similar role.
  • Substantial experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides) and basic PDF editing functions.
  • Experience with NetSuite, HubSpot, Asana, Teams, Slack, MiPOSITION SUMMARY

    The Executive Assistant directly supports the CEO (Antonio D’Alelio) through a variety of administrative duties, executive projects, and multi-department teams. These responsibilities include managing the executive’s calendars and extensive travel schedules, daily monitoring the executive’s email inbox, directly responding to clients (within prescribed limits) on behalf of the executive, submitting expense reports, designing materials and presentations for meetings, storing digital files in appropriate locations, and more. He/she will attend the executive’s meetings, record and publish polished notes, communicate meeting action items with appropriate parties, and track action items to ensure completion. At times, the Executive Assistant may be requested to support the executive in personal tasks such as ordering coffee and picking up dry cleaning.

    The position is a direct extension of the executive and carries immense responsibility to represent each executive with poise, professionalism, and a friendly disposition at all times. To succeed in this role, the Executive Assistant should have excellent time management and remarkable communication skills (written and verbal), as they’ll collaborate with various internal teams to deliver exceptional results on extremely tight deadlines. He/she takes responsibility for the executive’s relationships with clients, fostering genuine relationships and inspiring trust in the organization through texts, phone calls, emails, meetings, private coaching sessions, and interactions at events.

    The Executive Assistant is highly independent. He/she possesses a sharp attention to detail, an exceptional aptitude for overcoming roadblocks and finding solutions, and the ability to prioritize his/her workload in a fast-paced and ambiguous environment. The Executive Assistant eagerly seeks answers, is not afraid to teach himself/herself new skills, and manages projects with minimal guidance.

    Similar job titles include Senior Administrative Assistant, Executive Secretary, C-Suite Assistant

    ABOUT THE COMPANY AND OUR CEO

    Antonio has been working by his mother Lilly’s side supporting the pasta business since he was just 11 years old. He expanded his culinary knowledge beyond the pasta universe by attending Cambridge Culinary Institute but always knew his true calling was building his family’s legacy and bringing value to Lilly’s dedicated customers. Under Antonio’s leadership, the company has pursued some of its boldest new avenues. In 1999, Antonio began an ambitious project: a multi-unit, quick-serve franchise featuring his family’s famous pasta and a “build-your-own” ordering process. He opened seven successful locations but soon sold his franchise to pivot back to the community that built Lilly’s backbone: food service operators. In 2010, Antonio piloted a major step that would reshape the company for years to come: they forayed into broad line distribution, fueling a wave of exponential growth. The harder Lilly works on building the company’s heart, the harder Antonio pushes to expand it; his adulthood has consisted of countless unbroken years making Pasta, fixing machines, on the road building sales, making deliveries, and doing just about anything else that needs to be done.

    He has always had his eyes set on the future, and since finally adopting ownership of the company in 2017, he has been determined to grow and forge Lilly’s into a national brand, that would transform America into the #1 country in the world for pasta consumption. Antonio’s passion is truly infectious; nothing brings him joy like sharing his family’s hard work and seeing customers and partners across the country find success with Lilly’s Fresh pasta. To him, his role has Always been about sales numbers and building relationships while sharing a dream with other passionate people by doing anything and everything you can to support them to succeed.

    Lilly’s Fresh Pasta is a gourmet fresh pasta company that specializes in homemade fresh pasta, ravioli, tortellini, tortelloni, and gnocchi. Our products are always fresh or blast frozen, never pre-cooked, and made from 100% semolina flour. We have been proud to supply New England’s finest restaurants with our fresh pasta products since 1986.

    PERFORMANCE OBJECTIVES

    Ensure all administrative responsibilities (as detailed above) are fully executed with the utmost attention to detail, efficiency, and within deadlines.
    Executive expense reporting
    Represent the executives and Lilly’s Fresh Pasta with a high level of professionalism, friendliness, maturity, and customer service in every interaction (internal and external), fostering genuine relationships and inspiring trust in the organization.
    Guard each executive’s time and access as a gatekeeper, determining which meeting requests to approve or deny—in alignment with the executives’ priorities and the organization’s goals.
    Liaison between all departments and at all levels within the organization, tracking any outstanding action items to completion and confidently moving projects forward.
    Display superior cross-functional collaboration skills: analytical mindset, resourcefulness, team orientation, and clear communication.
    Leverage Lilly’s Platforms, and other technology to accomplish tasks, with a strong willingness to learn new software and workflows if needed.
    Complete duties independently and prioritize his/her workload, in alignment with the organization’s mission, vision, and goals.
    Follow applicable processes and procedures as well as write and maintain processes for their own responsibilities.
    Inform the administrative team lead and executives of any foreseen roadblocks or delays.
    Exhibit a “can-do,” positive attitude at all times.

    KEY COMPETENCIES

    Proven experience in storing and retrieving digital files, maintaining databases, managing multiple calendars, scheduling travel, monitoring multiple email inboxes, recording notes, and designing meeting materials.
    Excellence in organization, planning, problem solving, and effective management of resources.
    Superior communication skills, both written and verbal. Include the ability to draft responses on behalf of the executives with all attempts made to retain the executive’s voice and tone.
    Aptitude for building relationships with professionals at all levels of the organization and with clients, both in-person and remotely.
    Ability to collaborate with other team members while working under pressure and while considering the perspectives of multiple personalities.
    Resolve any issues or problems presented by clients or staff, including addressing complaints and designing solutions with the utmost professionalism and a desire for win-win outcomes.
    Ability to look at things from different angles and ask questions to seek a better understanding.
    Desire for continuous improvement and eagerness for learning new skills (often self-taught)
    Swift adaptability to changes in process and priorities.
    Self-starter who is working independently and with minimal supervision.
    Experience juggling multiple projects and recurring duties simultaneously, ensuring efficient completion within deadlines and sharp attention to detail.
    Ability to maintain poise, professionalism, and positivity at all times.
    Willingness and ability to work extended hours or weekends as needed to support the occasional local client events or special projects.
    The ideal candidate will possess a willingness to respond to texts, emails, and calls from executives, staff, and clients outside of standard office hours.
    Must possess a valid/active driver’s license and a functioning vehicle.

    EDUCATION AND EXPERIENCE

    Bachelor’s Degree in a business-related field preferred.
    A high-level overview of operations, marketing, human resources, and finance activities is preferred.
    3 years of work experience as an Executive Assistant or similar role.
    Substantial experience with G-Suite (Sheets, Documents, GMail, Calendars, Slides) and basic PDF editing functions.
    Experience with NetSuite, HubSpot, Asana, Teams, Slack, Microsoft Office 365 Suite, Gmail Preferred

    PHYSICAL REQUIREMENTS

    Prolonged periods sitting at a desk and working on a computer
    This position will require travel – up to 15%

    COMMITMENT TO DIVERSITY

    As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Lilly’s Fresh Pasta recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

    crosoft Office 365 Suite, Gmail Preferred

PHYSICAL REQUIREMENTS

  • Prolonged periods sitting at a desk and working on a computer
  • This position will require travel – up to 15%

COMMITMENT TO DIVERSITY

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce Lilly’s Fresh Pasta recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.

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